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Attendance without creating employee accounts

No invitation emails, no activation links, no passwords to reset. What it takes to get forty people checking in, and what it costs you instead.

Add people by name and email, or paste a CSV. They sign in with the Google account they already have, the first time they scan. There is no invitation to send, no activation link to expire, and no password for anybody to set, forget or reset.

For whoever is doing the setup, that removes the part of every rollout people actually dread: chasing twenty adults to accept an email.

Why invitations are the part that fails

An invitation is a small task you have handed to somebody who did not ask for it. Some fraction never see it, some see it and mean to do it later, and some do it and get a password they will have forgotten by the time it matters. On a team of forty that is a week of chasing, and the people you chase hardest are the ones who are hardest to reach — which is usually the shift workers the system exists for.

Then it recurs. Every new starter is another invitation, every leaver is an account to disable, and every forgotten password is a message to whoever administers it.

What happens instead

An administrator adds a person’s name and work email. Nothing is sent. The next time that person scans the code by the door, they are asked to sign in with Google once on that phone, and that is the whole of their setup — after which the check-in is one button.

If somebody scans and their email is not on the list, they are told so and nothing is recorded. Nobody is created by walking past a screen.

One credential, already secured

People sign in with the Google account they already use, so the password policy and two-factor settings protecting it are ones somebody else maintains and your staff already comply with. There is no new credential to issue, secure or reset — and one fewer password in circulation is one fewer way in.

Leavers take one click. Set somebody to Disabled and they stop checking in immediately, with no account to chase and nothing left on their phone.

Why not just a PIN?

A PIN is the other way to avoid accounts, and plenty of products use one. It is also the easiest thing in the world to give to a colleague, which makes checking in for somebody else trivial and untraceable. A sign-in somebody actually owns is harder to hand over, and the check-in carries a name we can stand behind.

See setting up in five minutes for the full sequence, or attendance without an app for the other half of why there is nothing to roll out.

Still stuck? Try the demo — most questions here are quicker to answer by pressing the thing than by reading about it.